Site manager
Raises the request by phone or email — what is needed, how much, which site, by when.
Who does what, in what order, where it hands off between people, and where the same information gets typed in again. On the left, how it runs today. On the right, the same nine steps as we would design them.
These figures count the steps drawn below — what the redesign removes on paper, not a measured saving. The right-hand process is a design, not a system that is running.
Raises the request by phone or email — what is needed, how much, which site, by when.
Submits one structured request.
Copies the request into the tracking spreadsheet.
Logs it and generates a quote reference.
Emails three or four suppliers for quotes, re-typing the spec into each.
Sends quote requests to the chosen suppliers.
Reply by email, in their own formats, over several days.
Submit through a link — captured and compared automatically, with response times.
Copies every quote into a comparison sheet by hand.
Reviews the comparison and picks a supplier.
Chooses a supplier and types the order into the accounts system.
Raises the purchase order for approval.
Approves by email or on paper.
Approves in the app.
Records the PO number, updates the spreadsheet, emails the site manager.
Updates the board and tells the site manager.
Chases the delivery by phone and updates the status by hand.
Chases overdue deliveries every day and escalates on its own.
We do not sell software you have to learn. We map the job you already do, find every place a person is re-typing what a computer already knows, and join it up — so the work flows instead of being carried.